Seafood export enterprises need to clearly understand the process of granting and consular legalization of C/O. Photo: L.T

According to the Vietnam Association of Seafood Exporters and Producers (VASEP), over the past month, some seafood exporters have reported that their shipments were returned by the Consular Department due to issues with consular legalization. The delays are attributed to discrepancies in the stamps and signatures between the exporters and the Vietnam Chamber of Commerce and Industry (VCCI).

The leadership of VCCI explained that while awaiting updated procedures for changing their stamp for granting C/O due to a name change, VCCI submitted a request to authorize the temporary use of its seals on Certificates of Origin (C/O) requiring consular legalization. Starting November 18, 2024, VCCI Ho Chi Minh City will register its updated seals for certification on export documents for enterprises.

“Exporters encountering consular legalization issues with their documentation should promptly contact the Legal Department of VCCI Ho Chi Minh City for assistance,” a VCCI representative advised.

Consular legalization, or certification, verifies the legality of documents and paperwork, particularly those required for use abroad. Countries imposing this requirement for import-related documents often have varying regulations.

Common documents requiring consular legalization in export-import activities include commercial documents, certificates of origin (C/O), commercial invoices, bills of lading, certificates of inspection, and other supporting export-import materials.

Consular legalization of C/O is an essential step in the export process and is closely tied to the Vietnam Chamber of Commerce and Industry, the issuing authority for certificates of origin.

This step is a supplementary procedure following the issuance of a C/O, especially for exports to countries that mandate the legalization of documentation.

In light of these challenges, VASEP advises exporters to familiarize themselves with the procedures for issuing and legalizing C/O documentation. To avoid delays and risks during customs clearance, exporters should understand the specific document and certification requirements of the importing country; ensure that the C/O is accurately issued and legalized; account for the time and costs associated with legalization, and thoroughly review the documentation and legalization requirements before shipping goods.

By taking these steps, businesses can minimize risks, ensure smooth export operations, and capitalize on tax incentives and competitive advantages in international markets.