The People’s Committee of Ho Chi Minh City announced on June 25 that it will use an e-Cabinet paperless meeting system and a smart reminder application to save administrative time and costs.

Leaders of the city try the e-Cabinet paperless meeting system
(Photo: congthuong.vn)

Under the Prime Minister's direction, the city aims to replace all current paper documents with electronic ones and take steps to build an e-government.

A paperless meeting system and smart reminder application are practical solutions for the People's Committee's management office, Nguyen Thanh Phong, Chairman of the committee, said at the June 25 meeting.

The city wanted to strengthen application of science and technology to enhance work efficiency and better serve citizens and businesses, he said.

It's necessary to have a tight process to ensure the system’s data safety, security and effective use, he said.

The Vietnam Posts and Telecommunications Group (VNPT) developed the system and application under the committee's requirements.

Tran Manh Hung, Chairman of VNPT, said the system would help cut 30 percent of costs for copying and printing of documents, and about 40 per cent of costs for delivery and transportation.

The e-Cabinet system has 69 features which ensure information security regulations. All content and related documents will be updated and stored on the system before meetings.

Attendees can pose questions and give opinions on issues before the meeting as the system offers connectivity and information exchange.

The system also provides features such as taking notes and electronic voting, making it more convenient for users.

The results of meetings will be automatically sent to relevant individuals and agencies in the shortest time.

Meanwhile, the smart reminder application used on mobile devices helps leaders handle their work, give reminders about meetings, manage work schedules, and assign tasks to their staff.

Public employees can use the app to arrange their work and meet deadlines of assigned tasks.

The municipal Party Committee Secretary Nguyen Thien Nhan praised the cooperation between the People’s Committee and VNPT on using advanced technologies that help leaders and staffs reduce time and costs, and complete assigned tasks more easily and effectively.

He asked the city’s leaders to review the system by the end of September before putting it into operation at offices of all people’s committees, departments and agencies at all levels in the city.